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Importance of a Day-of-Wedding Coordinator

Are you getting married soon and need a wedding day coordinator to take care of everything? Planning a wedding is stressful and requires a lot of detail work, so having someone to make sure things go smoothly is always a plus.

Whether you want a big wedding or a small ceremony at a unique wedding venue in Los Angeles with your closest friends and family, a wedding coordinator can handle it all.

Read on to discover why you need to hire a day-of wedding coordinator who will make sure your wedding day is as perfect as you imagined it.

What Is a Day-of Wedding Coordinator?

A day-of wedding coordinator is the person who’ll make sure your wedding day is everything you imagined and more. In other words, they’ll take care of every single detail on your wedding day, from the way the venue is set up, to the way the flower arrangements and tablescapes are set.

A day-of wedding coordinator will take care of all the logistics on your wedding day. They’ll arrive at the venue before anyone else and organize and direct the flow of the wedding. Some of the things a wedding coordinator is responsible for include setting up the venue design, coordinating the photographers and videographers, and setting up the band/music.

Basically, your wedding coordinator will execute all the wedding plans you made with your wedding planner so you can have the wedding of your dreams.

Wedding Planner vs. Wedding Coordinator

Your wedding planner is responsible for all the planning that goes into your wedding months in advance. This includes booking a venue, booking caterers and wedding cake, creating the seating schedule and guest list, hiring a band, and all the other details that go into making your wedding the day of your dreams.

A day-of coordinator is responsible for the wedding coordination on your wedding day. Though they’re not involved in the planning process of the wedding, they’ll be the person to make sure everything goes perfectly on your wedding day. This includes solving any problems that arise, making sure people are seated properly, and managing the wedding logistics and flow.

You typically hire a wedding coordinator at least six months in advance so they have enough time to prepare for your wedding and make sure everything goes smoothly. In some cases, your wedding planner may also act as the wedding coordinator. Check out our blog on the differences between a coordinator and planner more in depth.

Problem Solver

A wedding coordinator is simply said a problem solver. Since you’ll be hiring them at least a few months before the wedding, they’ll have time to prepare and oversee the planning process so everything is perfect on your wedding day. If any major problems arise, your wedding coordinator will communicate with the wedding planner and let you know.

On your wedding day, they’ll also solve any minor and major issues at the venue to make sure you’re not stressed and enjoy your wedding. In most cases, the wedding coordinator will do everything to prevent problems before the wedding.

Logistics Master

A wedding day is an entire small operation – from arranging the tables to making sure the food is ready on time and everyone knows what to do at which time. A wedding coordinator is there to handle all the logistics of your special day so you don’t have to worry about a thing.

Some of the many logistics tasks for a wedding coordinator to manage include: the catering, the venue decorations, the table settings and guest list, the music, the guests’ comfort and making sure everyone is seated. They’ll also help with scheduling your wedding vows, the cake cutting, your first dance, and the wedding traditions.

They’ll Be the Main Point of Contact

As a bride, you’ll want to spend your entire wedding day having fun with the love of your life and your guests. If at any time during the day you have any questions, your wedding coordinator is your main point of contact.

Whether there’s an issue to be resolved or you need something done, ask your wedding coordinator and they’ll be on it. Even if you don’t actively ask them questions, the coordinator will keep an eye on everything constantly. A good coordinator will take care of any problems before you even notice them while making sure everyone has fun and the wedding keeps going without interruptions.

If something major comes up, the coordinator will try to resolve it with the help of the wedding venue staff, but if it’s important, they’ll let you know. Their job is to make your wedding as stress-free as possible.

They’ll Take Care Of the Wedding Flow

Your wedding day is one of the most important days of your life, and it’s on the wedding coordinator to make sure it’s a success. They’ll get to the event venue early to make sure things are going well. They’ll also meet the caterers and basically everyone that’ll be involved in the wedding and tell them where to set up and what to do.

They’ll Keep Everything and Everyone on Task

Think of your wedding coordinator as an event planner slash movie director – they’ll keep everything and everyone on task so people know who needs to do what. For example, the coordinator will give instructions to your bridesmaids and groomsmen for their tasks, coordinate the wedding dance, the cutting of the wedding cake, and reading your vows.

Looking for a Wedding Venue in Los Angeles? Electric Loft Is the Perfect Place for Your Special Day!

Whether you want a small, intimate wedding or a big day of celebration with friends and family, hiring a day-of wedding coordinator is the best investment you can make in your wedding. Wedding planning is stressful as is, so a wedding coordinator will make sure things go smoothly and perfectly.

Are you getting married soon and need a wedding venue in Los Angeles? Look no further than Electric Loft! Built in 1896, our loft has a unique character ready to accommodate your wedding. Contact us today to schedule a walkthrough and let’s make your wedding day vision a reality.

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